Scheduling Discovery Tasks

Administrator Help | Forcepoint DLP | Version 8.4.x

Related topics:

Scheduling network discovery tasks

Scheduling endpoint discovery tasks

Use the Main > Policy Management > Discovery Policies in the Data Security module of the Forcepoint Security Manager to create or manage discovery policies and tasks.

Use Create and manage policies to add both predefined policies and policies with custom policy owners, conditions, severity settings, and action plans.

Use Network discovery tasks to set up discovery on network file systems, shared (SharePoint) directories, Domino servers, databases, Outlook PST data files, and Exchange servers.

Use Endpoint discovery tasks to set up discovery on endpoint hosts.

Sorting and filtering tasks

Tasks can be sorted, grouped, and filtered column name. Click the down arrow by any column name and choose an option:


Field	Description
Sort Ascending	Select this option to sort the table by the active column in ascending alphabetical order.
Sort Descending	Select this option to sort the table by the active column in descending alphabetical order.
Filter by (column)	Select this option to filter the data in the table by the type of information in the active column, such as by description or task name.
Clear filter	Select this option to clear the filter and display all tasks.

Buttons and controls

For all discovery tasks:

Click New to create a discovery task.

Click Edit to update the active discovery task. If the changes require deployment, the task status changes to "Stopped (deployment needed)." When the task is restarted, it starts from the beginning.

Click Delete to delete the selected discovery task.


	Note If the crawler is unresponsive for any reason, delete the task manually, as prompted (see Manually deleting discovery tasks).

In addition, network discovery tasks have scan controls and other options. These are similar to the fingerprinting scan controls.


Button	Icon	Description
Start		Starts a discovery scan.
Stop		Stops a discovery scan. When restarted, task starts from the beginning.
Pause		Pauses a discovery scan. When restarted, task starts from the last point it was paused.
Download		Downloads a detailed report on discovery scanning activities in CSV format.

Details pane

Network tasks also offer a Details pane to show statistics about the scan and scheduler. Expand or collapse this pane to show more or fewer details.


Scan
Statistic	Description
Last run time	The time and date of the last scan.
Next run time	The next scheduled scan time.
Last scheduled time	The last time a scan was scheduled.
Status	The status of the scan. If the scan completed with errors, click the link to learn more details.
Schedule	Whether the schedule is enabled or disabled.
Scan frequency	How often the scan is run.


Task Statistics
Statistic	Description
Scanned items/tables/files	The total number of analyzed items, tables, or files.
Scanned size	The total size of analyzed items in MB. (Does not apply to database scans.)
Scanned mailboxes/records/computers/shares	Total number of analyzed mailboxes, records, computers, or shares (depending on the type of scan).


Last Scan Statistics*
Statistic	Description
Scanned items/tables/files	The total number of items, tables, or files detected in the scan. For scanned tables, this number shows how many records were scanned. It is limited by the sample size as well as the filter definition.
Scanned size	The size of items detected in the scan in MB, all totaled. (Does not apply to database scans.)
Scan progress	The progress of the scan, in percentage completed.
Analyzed items/tables/files	The number of items, tables, or files sent to the policy engine's fingerprint repository.
Failed items/tables/files	The number of items, tables, or files that failed for various reasons. Click the link to see more details on failed items.
Filtered out items/tables/files	The items, tables, or files that were not included by the filters you specified in the task definition. Click the link to see more details on the items, tables, or files that were filtered-out.
Scanned mailboxes/records/computers/shares	The total number of mailboxes, records, computers, or shares that were scanned.
Estimated total items/tables/files/records	An estimate of the total number of items, tables, files, or records. This is an estimate, because some might be added or removed while the process is running.
Total records/items to scan	The number of items or records you've chosen, out of the total, to scan.
Estimated total size	An estimate of the total size of items in MB.(Does not apply to database scans.)

* The Last Scan Statistics are derived as follows:

The crawler counts the number of items (such as tables) to scan. This is an estimate, because items might be added or removed while the process is running.

In this step, the crawler calculates the following values:

Estimated total tables

Estimated total records

The crawler counts the items that should be filtered out (not scanned).

The crawler begins the scan and analysis process.

It goes over all the items that should be checked. Some of them may be analyzed and some may not. It updates actual Scanned items/tables/records. It also updates the Failed items/tables/files and Analyzed items/tables/files.