Outlook Discovery Task Wizard

Outlook Discovery Task Wizard - Filtering

Administrator Help | TRITON AP-DATA | Version 8.3.x

PST files are Microsoft Outlook files that contain all the email users get as well as all their contacts, calendar meetings, tasks, etc. PST files can contain data for more than one user, so they can contain several mailboxes with several different folders—for example: Inbox, Outbox, and Personal.

On this page, you can configure Data Security to filter by mailbox or folder (e.g. scan only user1\inbox, user2\outbox); or you can filter by email subjects (e.g. include all email with the subject "Project Name" or exclude email messages with the subject "Personal").

Data Security scans within the PST for email messages that were sent or received within the last 2 months or scan only email messages that are larger than x KB.

Field

Description

Filter by Mailbox or Folder name

Select this check box if you want to scan by mailbox or folder name, then indicate what names to include and exclude. Wildcards are allowed.

This field specifies which folders and mailboxes Data Security should scan within the PST file, where the Scanned Folder page specifies where to look for the PST file or files.

Include

List the mailboxes or folders to be scanned, separated by semi-colons. You can use the "*" or "?" wildcards. For example, "*.doc; *.xls; *.ppt; *.pdf"

To set Data Security to scan all mailboxes or folders, set Include to *.

Exclude

List the mailboxes or folders to exclude from the scan, separated by semi-colons. Wildcards are permitted here as well.

Filter by Subject

Select this check box if you want to scan by subject lines (among them email, calendar items, notes, contacts, etc.), then indicate what subjects to include and exclude.

Filter by Age

Select this check box if you want to scan by file age.

Scan only files that were modified:

Select one of the following options:

Within - Select this button if you want to search only for files that were modified within a certain period, then indicate the period (in months) using the spinner.

More than - Select this button if you want to search only for files that were modified more than a certain number of months ago, then specify the number using the spinner.

From... To - Select this button if you want to search for files modified between 2 dates, and specify the dates.

Filter by Size

Select these options if you want to scan by file size. You can select one or both of the check boxes.

Scan only files larger than

Select this box to scan only files larger than a certain size, then use the spinner to specify the size.

Scan only files smaller than

Select this box to scan only files smaller than a certain size, then use the spinner to specify the size.


	Note Only the latest version of the file is scanned.